House of Joy & Light Photography
Policies & Agreement

* Things to keep everyone safe

This agreement (“Agreement”) is entered into between House of Joy & Light Photography — a LaunchCrate Brand (“Photographer”) and the undersigned client(s) (“Client”) for the purpose of providing portrait photography services.

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PURPOSE OF AGREEMENT

The purpose of this Agreement is to set forth the terms and conditions under which both parties agree to collaborate on a professional portrait photography project wherein the House of Joy & Light Photography will capture images of the Client for personal use.

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TERMS & CONDITIONS

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1. Booking and Payment:

A non-refundable deposit equal to 50% of the session fee is required to secure the Client’s booking.

• For all packages separate from Heirloom Package, the remaining 50% balance is due 7 days prior to the scheduled session date.

• For the Heirloom Package, payment is structured as 50% deposit at booking, and 25% due before each session (Fall and Spring).

• Session dates will not be held without a deposit.

• Payment may be made through credit card, debit card, or electronic fund transfer through the Photographer's online payment system.

• Failure to pay the balance by the due date may result in cancellation of the session and forfeiture of deposit. 

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2. Cancellations & Rescheduling:

• • Deposits are non-refundable.

  • Sessions may be rescheduled once, with at least 72 hours notice, and the deposit will transfer to the new date (subject to Photographer’s availability).

  • Sessions canceled with less than 72 hours notice, or clients who do not attend their scheduled session, forfeit the deposit.

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3. Session Expectations:

• • Client agrees to arrive on time and prepared. Time lost due to tardiness cannot be added to the session.

  • Outfit changes and locations must be planned within the agreed session duration.

  • Photographer is not responsible for wardrobe, styling, or weather conditions beyond their control.

  • In the event of inclement weather, the Photographer reserves the right to reschedule at no additional cost to Client.

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4. Delivery of Images:

• • Edited digital images will be delivered via a secure online gallery (Pic-Time).

  • Delivery timelines vary by package but average 3 weeks after the session.

  • Rush editing (3–5 days) may be available for an additional fee.

  • Client will receive the number of images stated in the package description.

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5. Copyright & Usage Rights:

• • Photographer retains full copyright of all images created.

  • Client is granted personal usage rights only (printing, sharing online, personal archiving).

  • Images may not be altered, sold, or used commercially without written permission.

  • Photographer reserves the right to use images for portfolio, website, marketing, and promotional purposes unless Client submits a written request for exclusion prior to the session.

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6. Liability:

• • Photographer is not liable for injuries, damages, or loss sustained during the session.

  • In the unlikely event of equipment failure, illness, or unforeseen emergency, Photographer will either:

    • Reschedule the session, or

    • Refund all payments made (including deposit), releasing Photographer from further liability.

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7. Model Release:

• • By signing this Agreement, Client grants Photographer the right to use images for promotional purposes, as outlined above. Client may opt out by notifying Photographer in writing prior to the session.

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8. Governing Law:

This Agreement shall be governed by the laws of the State of Kansas and/or Missouri, depending on the location services are rendered.